Wedding Videography Services Agreement
Effective date:
Videographer: , of , email/phone ("Videographer")
Clients: and , email/phone (together, "Client")
1. Wedding coverage
The wedding is on , at , from to . Videographer will provide: , including hours of coverage, videographer(s), audio capture for , and the following final deliverables, each with its approximate running time (e.g., highlight film 4–6 min, ceremony edit, speeches edit): .
Client will supply a final schedule, venue contacts, needed permissions, and key people/events to film by . Client understands that venue rules, weather, available light, guest interference, and audio conditions may affect coverage. Client will provide a safe work area, reasonable access, and a meal and breaks for coverage exceeding five hours. Overtime requires Videographer's agreement and costs $ per hour.
2. Fee and payment
Total fee: $. A nonrefundable booking retainer of $ is due at signing. The remaining $ is due by . Approved travel, parking, lodging, permits, and taxes are . Payments may be made by . A late balance may incur $ and/or % per month where lawful. Final files need not be delivered until payment is complete.
3. Editing and delivery
Videographer will choose and edit footage in a style consistent with Videographer's work. Deliverables will be provided by no later than weeks after the wedding. Included revision rounds: . Further edits cost $ per hour. RAW footage, unused clips, project files, aerial footage, and music licensing beyond the stated package are excluded unless specifically listed: .
Videographer is not obligated to archive or back up delivered files. Re-delivery of lost or deleted files is quoted as new work.
4. Ownership and use
Videographer owns the copyright in footage and finished work. After full payment, Client receives a perpetual, nonexclusive license to privately view, download, share, and display the delivered films. Commercial use, resale, licensing, or material alteration needs Videographer's written consent. Videographer may use reasonable excerpts for portfolio and promotion unless Client opts out in writing: . Music is licensed only as stated and Client will not upload or use the film in a way that violates that license.
5. Cancellation, change, and force majeure
Client may cancel by written notice; the booking retainer remains earned. Amounts beyond the retainer will be returned only to the extent not earned for work performed or committed, and not spent on nonrecoverable costs. A date, location, or package change is effective only when agreed in writing. If the new date is available within months, payments may be transferred once; otherwise cancellation terms apply.
If Videographer cannot perform because of illness, emergency, equipment failure despite reasonable backup precautions, or another cause beyond reasonable control, Videographer will try to provide a qualified replacement subject to Client approval. If no replacement is available, Videographer will return amounts paid less completed work and nonrecoverable costs. Severe weather, disaster, government action, epidemic, venue closure, and similar events excuse delay or nonperformance; the parties will reasonably seek rescheduling or a proportionate refund.
6. Risk, liability, and general terms
Client is responsible for guest conduct and for securing venue/officiant permissions. Videographer is not responsible for missed or compromised footage resulting from restrictions, a late schedule, guests blocking cameras, inadequate lighting or sound, or events outside Videographer's control. To the extent permitted by law, Videographer's total liability is limited to amounts paid under this Agreement, and neither party is liable for consequential damages.
This is the complete agreement and can be changed only in a signed writing. If any part is unenforceable, the rest remains in effect. The law of State of governs. The parties will try good-faith discussion and then mediation before suit, except for urgent relief. Electronic signatures are valid.
Client will defend and hold Videographer harmless from third-party claims, damages, costs, or fees arising from Client's or guests' conduct or venue permissions, except to the extent caused by Videographer's negligence. To the extent allowed by law, the prevailing party in any action to enforce this Agreement may recover reasonable attorney fees and costs. Disputes may be heard only in the courts of the State named above; claims eligible for small-claims court may instead be brought there.