Wedding Floral Design and Delivery Agreement
Effective date:
Florist: , of , email/phone ("Florist")
Clients: and , email/phone (together, "Client")
1. Event and floral scope
Event date: . Ceremony location/time: . Reception location/time: . Florist will design, prepare, deliver, install, and/or strike the floral items listed in Exhibit A / Proposal dated , incorporated here. The proposal states quantities, inspiration, color palette, rental items, delivery/setup windows, and total price.
Client acknowledges that fresh flowers are seasonal agricultural products. Florist may make substitutions of comparable color, style, and value when a flower is unavailable, poor quality, delayed, or materially more expensive; Florist will use reasonable professional judgment and will consult Client when practicable. Inspiration images illustrate mood only and do not guarantee exact blooms or design.
Client will provide final venue rules, setup access, floor plan, and contact person by . Floral changes must be requested in writing by . After that date, no change is guaranteed. Reductions are limited to % of the floral subtotal and may not reduce the agreed minimum; additions are priced at then-current market cost.
2. Price, payments, and rentals
Total contract price: $, plus applicable tax and approved expenses. A nonrefundable retainer of $ is due at signing. The balance is due by . Payments may be made by . Late amounts may incur $ and/or % per month where lawful.
Rental items: . Client is responsible for their safekeeping and return/availability for pickup by . Missing, damaged, or excessively soiled rentals will be charged at replacement cost: $. Unless listed as a rental, flowers and containers left after the event are Client's responsibility.
Any applicable sales, use, lodging, or similar taxes are included in the total price; if a lawful tax is added later, it is due with the balance.
3. Delivery, setup, and care
Florist will deliver/install at during . Client authorizes Florist to leave items with the venue or designated contact after reasonable delivery. After delivery, Client/venue assumes responsibility for the items, including temperature, water, theft, and guest handling. Florist is not responsible for floral condition after the agreed pickup/strike time.
4. Cancellation, rescheduling, and force majeure
Client may cancel only by written notice. The retainer is earned on receipt. For cancellation more than days before the event, Florist will return payments beyond the retainer less completed work and nonrecoverable costs. For cancellation within days, Client owes the amount already paid plus committed wholesale, labor, rental, and other nonrecoverable costs, up to the contract price.
A reschedule is treated as a cancellation unless Florist agrees in writing to a new available date. Any transferred work is repriced for current flower, labor, and rental costs. If disaster, severe weather, government action, epidemic, venue closure, or another event beyond reasonable control prevents performance, the parties will attempt to reschedule; otherwise Florist will return unearned funds after completed work and nonrecoverable costs.
5. Liability and general terms
Florist is not liable for unavailable products, substitutions made under Section 1, deterioration after delivery, or loss caused by venue conditions, guests, weather, or matters outside Florist's control. To the extent allowed by law, Florist's total liability is limited to amounts paid under this Agreement; neither party is liable for consequential damages.
This Agreement and Exhibit A are the entire agreement. A signed writing is required to change them. If a provision is unenforceable, the remaining provisions continue. The law of State of governs. The parties will first try good-faith discussion and then mediation before suit, except for urgent relief. Electronic signatures are valid.
Client will defend and hold Florist harmless from third-party claims, damages, costs, or fees arising from Client's or guests' conduct or venue permissions, except to the extent caused by Florist's negligence. To the extent allowed by law, the prevailing party in any action to enforce this Agreement may recover reasonable attorney fees and costs. Disputes may be heard only in the courts of the State named above; claims eligible for small-claims court may instead be brought there.