Wedding Photography Services Agreement
Effective date:
Photographer: , of , email/phone ("Photographer")
Clients: and , email/phone (together, "Client")
1. Event and services
The wedding is on at , with coverage from to at: . Photographer will provide the following package: , including hours of photography, photographer(s), and the following deliverables: .
Photographer will make reasonable efforts to capture requested moments but does not promise any particular image, pose, guest, or outcome. Client will provide a final timeline, venue rules, and requested group list no later than days before the event. Client will arrange reasonable access, a safe working area, and, for coverage longer than five hours, one hot meal and breaks.
Additional coverage is available only if Photographer agrees and is paid at $ per hour, rounded to the nearest minutes. Travel, parking, lodging, permits, and other approved out-of-pocket costs are: .
2. Price and payment
Package price: $. A nonrefundable retainer of $ is due on signing to reserve the date. The remaining $ is due by . Payments may be made by . A late balance may incur a $ fee and/or % per month where lawful. Photographer may withhold delivery while any balance is unpaid.
Any applicable sales, use, lodging, or similar taxes are included in the total price; if a lawful tax is added later, it is due with the balance.
3. Delivery and creative work
Photographer will select and professionally edit images consistent with Photographer's portfolio and deliver approximately edited digital images through within weeks after the event. A preview of approximately images will be delivered within days, if included. Unedited files, RAW files, rejected images, and project files are not included unless written here: . One reasonable revision request is included; extra edits cost $ each/hour.
Photographer is not obligated to archive or back up delivered files. Re-delivery of lost or deleted files is quoted as new work.
4. Copyright and personal use
Photographer owns the copyright in all photographs. After full payment, Client receives a perpetual, nonexclusive license for personal viewing, sharing, printing, and gifting. Client may not sell, license, alter for commercial use, enter into contests, or permit commercial use without Photographer's written consent. Photographer may use images for portfolio, website, social media, and promotion unless Client opts out in writing here: .
A print release for personal reprints is included, covering reorder files and a named reprint vendor.
5. Cancellation, rescheduling, and force majeure
Client may cancel by written notice. The retainer is earned on receipt; amounts paid beyond it are refunded only to the extent Photographer has not earned them or incurred nonrecoverable costs. If Client reschedules, Photographer will transfer payments once to a mutually available date within months; otherwise the change is a cancellation.
If Photographer cannot perform because of illness, emergency, or a cause beyond reasonable control, Photographer will first try to arrange a qualified substitute acceptable to Client. If that is not possible, Photographer's liability is limited to returning amounts paid, less services already provided and nonrecoverable costs. Neither party is liable for delay or nonperformance caused by severe weather, natural disaster, government action, epidemic, venue closure, or another event beyond reasonable control. The parties will promptly discuss rescheduling or a proportionate refund.
6. Liability and general terms
Client assumes ordinary risks of an event and is responsible for guest conduct and venue permissions. Photographer is not liable for missed images or reduced quality caused by guests, venue restrictions, weather, poor lighting, late schedules, or circumstances outside Photographer's control. To the extent allowed by law, Photographer's total liability is limited to amounts actually paid under this Agreement; neither party is liable for indirect or consequential damages.
This Agreement is the entire agreement. Changes must be in a writing signed by both parties. If one provision is unenforceable, the rest remains effective. The laws of State of govern it. The parties will first attempt good-faith discussion, then mediation, before filing suit unless emergency relief is needed. Electronic signatures and counterparts are valid.
Client will defend and hold Photographer harmless from third-party claims, damages, costs, or fees arising from Client's or guests' conduct or venue permissions, except to the extent caused by Photographer's negligence. To the extent allowed by law, the prevailing party in any action to enforce this Agreement may recover reasonable attorney fees and costs. Disputes may be heard only in the courts of the State named above; claims eligible for small-claims court may instead be brought there.