Wedding Venue Rental Agreement
Effective date:
Venue/Owner: , of , email/phone ("Venue")
Renter/Clients: and , email/phone (together, "Renter")
1. Reservation and licensed use
Venue grants Renter a revocable, temporary license to use the following space: , at , solely for a private wedding and reception on . Access begins at and ends at , including setup and cleanup. Maximum attendance is persons. The rental includes: . It excludes: .
Renter will use the space lawfully and comply with all venue rules, capacity limits, noise ordinances, alcohol requirements, fire rules, and directions of Venue staff. No open flame, smoking, confetti, fireworks, animals, decorations, catering, amplified sound, or outside vendors are permitted except as follows: . Renter is responsible for guest and vendor conduct and for obtaining any required permits.
2. Fees, deposit, and payment
Rental fee: $. A nonrefundable reservation retainer of $ is due at signing; remaining rent of $ is due by . A refundable damage/security deposit of $ is due by and will be returned within days after the event, less documented charges for damage, missing items, overtime, abnormal cleaning, or rule violations. Payments may be made by . Approved extra charges are: .
3. Setup, cleanup, and damage
Renter may enter only during the access period. Renter will remove personal property, decorations, waste, and vendors by the end time and leave the space in substantially the same condition received. Venue may charge $ per for unapproved overtime plus actual costs. Renter must promptly report damage. Venue may use the deposit and pursue additional documented costs for damage caused by Renter, guests, or vendors beyond ordinary wear.
Renter and guests will observe posted quiet hours, sound limits, capacity, and setup/strike rules.
4. Insurance and safety
Renter will obtain event liability insurance of at least $ per occurrence and name Venue as additional insured, if required here: . Renter releases Venue from claims arising from Renter's event except to the extent caused by Venue's gross negligence or willful misconduct. Venue is not responsible for lost, stolen, or damaged personal property.
5. Cancellation, rescheduling, and force majeure
Renter may cancel by written notice. The reservation retainer remains earned. If cancellation occurs more than days before the event, Venue will return payments beyond the retainer less completed work and nonrecoverable costs; thereafter, Renter owes: . A change of date is effective only if Venue agrees in writing and the new date is available; one transfer within months is permitted/fee: .
If the space cannot be used because of a natural disaster, severe weather, government order, epidemic, utility failure, or other event beyond Venue's reasonable control, Venue will offer a reasonably available alternate date. If that is not accepted or available, Venue will return amounts paid less completed work and nonrecoverable costs. Neither party is liable for consequential damages from such an event.
6. General terms
Venue may end the event for a material safety, capacity, illegal-use, or rule violation after reasonable warning when feasible. This Agreement is the entire agreement and changes only by signed writing. If one term is unenforceable, the rest remains effective. The law of State of governs. The parties will try good-faith discussion and then mediation before suit, except for urgent relief. Electronic signatures are valid.
Renter will defend and hold Venue harmless from third-party claims, damages, costs, or fees arising from Renter's or guests' conduct or venue permissions, except to the extent caused by Venue's negligence. To the extent allowed by law, the prevailing party in any action to enforce this Agreement may recover reasonable attorney fees and costs. Disputes may be heard only in the courts of the State named above; claims eligible for small-claims court may instead be brought there.