Wedding DJ & MC Services Agreement
Effective date:
DJ/Company: , of , email/phone ("DJ")
Clients: and , email/phone (together, "Client")
1. Event and services
The wedding takes place on at . Contracted performance: from to ( hours). Coverage: ceremony ☐ yes ☐ no; cocktail hour ☐ yes ☐ no; reception ☐ yes ☐ no. Expected guests: . DJ will provide: professional sound system suitable for the venue and guest count; wireless microphone(s), quantity ; DJ and MC services (introductions, announcements, toasts); lighting: ; and these add-ons: (each add-on is limited to what is listed here or in the attached proposal dated , incorporated here).
DJ will arrive at least minutes before the start time for setup and sound check, and breakdown begins at the contracted end time and takes up to minutes.
2. Planning and music
Client will submit the reception planner, timeline, names and pronunciations, must-play list, and do-not-play list by ( days before the event) through DJ's planning form or by email. If the planner is late, DJ will use professional judgment and Client accepts responsibility for any missed announcements or songs; a rush fee of $ may apply. DJ reserves editorial discretion over song selection, mixing, volume, and pacing, guided by Client's lists. Guest requests that conflict with those lists or the agreed tone of the event are at DJ's discretion. DJ may decline music with explicit content not approved by Client.
3. Fees, payment, and overtime
Total fee: $. A nonrefundable retainer of $ is due at signing to reserve the date and is earned on receipt. The balance of $ is due by . Payments may be made by . Late amounts may incur $ and/or % per month where lawful. Travel fee beyond miles: $ per mile.
Overtime is $ per hour, billed in -minute increments, and is subject to DJ availability, venue rules, and any curfew. Overtime requested on the day is payable before it starts.
4. Client and venue responsibilities
Client will provide, or ensure the venue provides: power adequate for the contracted equipment (typically a dedicated 110V, 20A circuit not shared with the caterer or another vendor); a performance space of at least ft by ft, covered and dry if outdoors; reasonable load-in and load-out access, including elevator or ground-floor access; venue access beginning at least minutes before start; and parking for vehicle(s) at no cost to DJ. For events of hours or more, Client will provide a vendor meal at the same time as the wedding party's meal and short breaks (about minutes per hours) during which recorded music continues.
Client and venue are responsible for noise ordinances, occupancy limits, and required permits. DJ is not responsible for venue-imposed sound limits or curfews. If the event is shut down or shortened for a reason not caused by DJ, the retainer remains nonrefundable and DJ is not required to refund time not performed.
5. Equipment, backup, and substitution
DJ provides all equipment listed in Section 1 and will maintain it in working order. If equipment fails, DJ will use commercially reasonable efforts to supply backup equipment of comparable quality. If the assigned DJ cannot perform because of illness, injury, or emergency, DJ will provide a qualified substitute of equal or greater skill and notify Client as soon as possible; if no substitute can be arranged, DJ will refund all payments received. Client is responsible for damage to DJ's equipment caused by Client or Client's guests, at repair or replacement cost.
6. Cancellation, changes, and force majeure
Client may cancel only by written notice. The retainer is nonrefundable. If Client cancels more than days before the event, no further amount is owed. If Client cancels to days before, % of the total fee is owed; within days, 100% is owed. One reschedule to an available date within months is allowed at no charge if requested at least days before the event; otherwise it is treated as a cancellation. Changes to date, venue, hours, or services must be requested in writing by , and any added cost will be agreed in writing. If DJ cancels for a reason other than force majeure and cannot provide a substitute, DJ will refund all payments within days. Neither party is liable for failure to perform caused by events beyond reasonable control (including severe weather, natural disaster, government order, epidemic, or venue closure); the parties will work in good faith to reschedule or apply payments to a new date.
7. Insurance, liability, and general terms
DJ carries general liability insurance of $ per occurrence and will provide a certificate on request or as the venue requires. To the extent allowed by law, DJ's total liability is limited to the amount Client has paid, and DJ is not liable for harm caused by guests, weather, or venue conditions outside DJ's control. Client is responsible for harm to DJ or DJ's equipment caused by Client or Client's guests. Neither party is liable for indirect or incidental damages. DJ may photograph or record its own setup for portfolio use. This Agreement is the entire agreement; changes require a signed writing. If a provision is unenforceable, the rest continues. The law of the State of governs. The parties will first try good-faith discussion before formal proceedings.